Use case · Quality Inspection Workflow
An Inspection That Happens Because Production Finished
Production completion → inspection → approval or rejection → rework, with dispatch gated on the result.
The flow
- Production reports completion
- Inspection created and assigned
- Lot held from dispatch
- Parameters recorded against the lot
- Pass, reject, rework or concession
- Dispatch released only on a pass
What changes
The same work, before and after
How it works today
- Inspection happens when quality is told, not when production finishes
- Results live in a register that reporting cannot reach
- Dispatch works from what it believes is cleared
- Rejected material sits in stock and is occasionally used
- Rework is recorded as fresh production
How it works after
- Completion creates the inspection and assigns it, with the lot automatically held
- Parameters are recorded against the lot, so results are reportable
- Only cleared lots can be selected for dispatch — enforced, not remembered
- Rejected material moves to a blocked state that reporting can see
- Rework is a distinct route with its own cost
The part people underestimate
The decisions that have to be made before any of this is built
- 01
What triggers an inspection
Every completion, a sample plan, or a rule by customer or grade. Whichever it is, it has to be automatic — an inspection somebody has to remember to create is an inspection that gets skipped under pressure.
- 02
Who may release, and who may concede
Passing a lot and accepting a lot that failed on concession are different decisions requiring different authority. Both must be recorded against a name.
- 03
What happens to rejected material
Rework, scrap, downgrade or return to vendor — each with a route, a cost and a record. Without this, rejected material quietly rejoins available stock.
- 04
Whether dispatch can override
It should not be able to, and if it can, the override must be recorded and reported. This is the control that prevents the most expensive class of mistake.
Management visibility
What this makes visible
- Inspection backlog and its effect on dispatch
- Rejection and rework rates by process, machine and operator
- Defect types ranked, so corrective action has a target
- Lots currently held, and what is waiting behind them
- Concessions granted, by whom and how often
- Complete inspection history per lot, for any later question
Questions
Frequently asked questions
Still unsure whether your processes are a fit? Walk us through one of them.
Book an Operations Automation ConsultationCan inspection be recorded on the shop floor?
Yes, and it should be. Parameters entered where the inspection happens, on a tablet, against the lot — because a result written on a sheet and entered later is a result nobody can act on today.
What if we accept material on concession regularly?
Then make it a recorded decision with an authority rather than an informal one. The value is not in preventing concessions; it is in being able to see how many you grant, for which defects, and to which customers.
Does it support customer-specific specifications?
Yes. Inspection parameters and limits can vary by customer, grade or order, so the check performed is the one that particular consignment actually requires.
Keep reading
The solutions behind this workflow
Manufacturing Systems
Manufacturing software development covering production, material issue, quality, job work and dispatch — built for real shop-floor processes.
Auto Components
Customer schedules, rejection control, traceability, tooling, rework and dispatch workflows.
Chemical & Pharmaceutical
Batch workflows, formulation control, approvals, quality testing, documentation and traceability.
Other use cases
Workflows that usually come next
Production Order Management
A confirmed sales order automatically creates the production workflow behind it.
- Sales order confirmed
- Production requirement created
- Material checked and shortages raised
- Work orders released to lines
- +3 more steps
Purchase Approval Workflow
Department request → manager approval → purchase team → vendor → receipt, with a clock on every step.
- Request raised by a department
- Routed by value and category
- Approved with context attached
- Purchase order generated
- +3 more steps
Inventory & Reorder Management
Stock movement → consumption → reorder alerts → management visibility, with no separate update task.
- Material received and put away
- Issued against a job
- Consumption recorded as work happens
- Reorder level crossed
- +2 more steps
Employee Task Workflow
Task assignment → status update → approval → escalation → completion, with clear ownership throughout.
- Task created or raised by a rule
- Assigned to a named owner
- Status updated by the owner
- Approval where one is needed
- +2 more steps
Management Dashboard
All important operational information in one dashboard, produced by the work rather than compiled for a meeting.
- Work is recorded where it happens
- Metrics computed on agreed definitions
- Exceptions surfaced first
- Drill-down to the transaction
- +2 more steps
Next step
Your business has a process. Let's turn it into a system.
From manual workflows and disconnected departments to connected operations, automated processes and real-time visibility.